Document Retention

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    Last month, we discussed a number of employment-related legislative proposals under consideration by Connecticut lawmakers during this year's legislative session. This month, we consider the employment- related bills Governor Dannel Malloy actually signed into law and discuss two bills that thankfully did not make it to his desk. Indeed,...
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    Q Our company soon will have a young college student doing an eight-week internship. Are interns handled like regular new nonexempt employees? Are all the new-employee documents completed the same way? A From a legal compliance perspective, yes, you should handle your intern's employment like you would any other nonexempt employee, including the...
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    Q We are in the process of putting a disaster contingency plan in place. Which HR documents are we legally required to protect and reproduce in the event of a disaster? That will drive our decision about what we should duplicate for off-site storage. A Let's start at the beginning. It's a good record-keeping practice to keep all hiring documents...
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    The bombings on Patriots' Day in Boston sent much of the city into a tailspin. Our hearts go out to those who were injured and the families of the three people killed in the tragedy. We were moved at how the business community and the public as a whole rallied around the injured both in the immediate aftermath and in the weeks afterward when...
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    The U.S. Citizenship and Immigration Services (USCIS) announced on May 7 that employers must begin using the newly revised Form I-9, "Employment Eligibility Verification" (Revision 03/08/13 N), for all new hires and current employee verifications. All employers are required to complete and retain a Form I-9 for each employee hired to work in the...
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    Employers collect information about employees and store it in their filing systems beginning with the job application process and continuing even after an employee has left the company. Let's take a look at the expectation of privacy a West Virginia employee has when he provides such information to an employer and the corresponding obligation the...
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    Spring is finally in full bloom in West Virginia after what seemed like an eternally long winter. If you're anything like me, you are knee-deep in spring cleaning by now, clearing out the clutter and making room for new stuff—both at the office and at home. If keeping employee records is part of your responsibilities at the office, it's...
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    Approximately 95 percent of all information is created in electronic form. Less than three percent of that information will ever be converted to paper. Billions of e-mails are sent through the Internet and stored in electronic format on a daily basis. Computer systems often retain documents that otherwise would be destroyed, modified, or difficult...
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    Q I've heard that the federal government is thinking about raising the federal minimum wage from $7.25 to $10.10 per hour over the next three years. Why is the change being contemplated, and what effect would it have on employers in Pennsylvania? A President Barack Obama has called on Congress to raise the minimum wage to $10.10 by the end of...
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    On March 8, U.S. Citizenship and Immigration Services (USCIS) released the long-awaited new Form I-9 and its accompanying M-274 employer handbook. Employers were required to start using the new form on March 8, but USCIS is allowing a 60-day grace period in which the old forms (dated 02/02/09 and 08/07/09) will be accepted. So beginning May 7,...
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