Document Retention

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    Under the Occupational Safety and Health Administration's (OSHA) Standard 1910.1020, employers must preserve medical and exposure records pertaining to employees. Medical records must be kept for the duration of the worker's employment plus 30 years, and exposure records must be kept for 30 years. Access to such records must be granted to the...
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    Q How long do we have to retain employment applications for candidates who have been interviewed but weren't hired? Do we need to keep them at all? A Numerous federal employment laws specify how long covered employers must maintain job applications, résumés, and other application materials. If your organization is covered by Title...
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    At the start of each year, many people go through the traditional process of making resolutions to live a better life. According to a quick Google search, the top New Year's resolutions are losing weight, getting organized, spending less money, enjoying life to the fullest, and staying fit and healthy. Those are all admirable goals for individuals...
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    Look around, and you'll see that the promise of a paperless office was false. Nonetheless, most, if not all, of that paper piling up in your office is now an electronic file, too. And then there's e-mail — likely tens of thousands of e-mails sent and received by every one of your company's managers and employees. We couldn't get through our...
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    Look around, and you'll see that the promise of a paperless office was false. Nonetheless, most, if not all, of that paper piling up in your office is now an electronic file, too. And then there's e-mail— likely tens of thousands of e-mails sent and received by every one of your company's managers and employees. We couldn't get through our...
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    "I know we had an e-mail/videotape/memo about that, but I can't find it." You might be surprised to learn that lawyers are often told there's a key piece of evidence that would help in the defense of an employment claim, but the client just can't seem to track it down. Let's look at some common mistakes employers make when preserving evidence....
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    Look around, and you'll see that the promise of a paperless office was false. Nonetheless, most, if not all, of that paper piling up in your office is now an electronic file, too. And then there's e-mail—likely tens of thousands of e-mails sent and received by every one of your company's managers and employees. We couldn't get through our...
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    Q We are in the process of putting in place a disaster contingency plan. Which documents are we legally required to protect and reproduce in the event of a disaster? This will drive our decision about which files we should duplicate for off-site storage. A There are a myriad of HR- and employment-related documents that should be preserved. Part...
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    As of July 1, Wyoming employers have some new incentives to participate in the unemployment insurance (UI) claims system. Slow response time means trouble Currently, UI benefits are paid to an employee immediately after a deputy clerk of the Wyoming Department of Workforce Services (DWS) determines the employee is entitled to benefits. If the...
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    Beginning January 1, 2014, Hawaii employers will be required to provide employees with additional information on all pay stubs and payroll records and maintain payroll records on company premises. Governor Neil Abercrombie signed Senate Bill 332/House Draft 2 into law as Act 70 of the Session Laws of Hawaii for 2013. The new law enables employees...
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