#1  
Unread 04-25-2003, 09:40 AM
Paula
 
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Default "Termination e-mail"

When you terminate an employee how do you communicate to your staff that "that staff member is no longer with the company". Do you put anything out or just wait for word to filter through the company? Obviously you are not going to communicate that they were terminated, but just wonder what everyone else does in this situation?
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  #2  
Unread 04-25-2003, 10:02 AM
Down-the-Middle
 
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Default RE: "Termination e-mail"

I encourage the involved department to inform its employees that XXX is no longer working for the organization and we wish him/her well ........... The word just migrates throughout the rest of the organization.
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  #3  
Unread 04-25-2003, 03:34 PM
s
 
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Default RE: "Termination e-mail"

All you can say is that they are no longer with the company. That's it. Otherwise you are opening yourself to a lawsuit. Do state who will be taking over their duties.
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  #4  
Unread 04-28-2003, 01:12 AM
HRMaiden
 
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Default RE: "Termination e-mail"

For production employees, we let the individual department supervisors inform their employees of a termination in their department. Because most of our terminations in this area are a result of attendance, it usually is easy to figure out why the employee is no longer with us.

For office employees, we send out a company-wide e-mail and post a notice in the various departments. We do not in either case indicate that the employee was terminated, just that they are no longer with the company.
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  #5  
Unread 04-28-2003, 01:26 AM
Don D
 
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Default RE: "Termination e-mail"

To signal the departure of an employee, don't waste your time typing an email or official announcement for posting. The word is already throughout the organization before you decide how to word the second sentence!

On the other hand, if there is a significant transition of duties that needs to be quickly announced for pure business purposes, that can be done by memo without mention of the prior employee. The business of the business needs to be the objective; how to meet objectives from this date forward......NOT information being spread to satisfy the curiosity of the idle.
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  #6  
Unread 04-28-2003, 02:46 AM
njjel
 
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Default RE: "Termination e-mail"

We send out an email advising all staff that the employee no longer works for us. We have many offices (although small ones) so the grapevine doesn't work quite as fast in our case.
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  #7  
Unread 04-28-2003, 03:56 AM
Don D
 
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Default RE: "Termination e-mail"

......bet me a diet Coke. But I understand the need to send out an email IF staff have a need for the information.
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  #8  
Unread 04-28-2003, 04:20 AM
WOCO Frank
 
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Default RE: "Termination e-mail"

Everytime I've assumed that word had already gotten around, I've been sorry. Send the e-mail. It takes 30 seconds.


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  #9  
Unread 04-28-2003, 04:27 AM
Gerri
 
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Default RE: "Termination e-mail"

Even though the office grapevine works wonders when someone is terminating, we still ask the terminating division to send an e-mail notifying all staff that "John Doe's" last day with XXX Company is April, 30 2003.
There are times when a separating employee may not be welcome back on the premises, and the e-mail is an alert to all, that the employee no longer works here. We don't provide any info other than the employee's last day with the company.
If there is a safety issue, we provide additional information to the reception unit, and the exiting employee's division.
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  #10  
Unread 04-28-2003, 04:42 AM
mbeam
 
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Default RE: "Termination e-mail"

Would recommend sending the e-mail also - typically short and sweet with the basic information (Jane Doe is leaving. Please direct any calls or questions that you would typically send to her to John Jones instead.) Typically it is sent by the individual's manager as we include in the note contact information for who to direct their calls to going forward.
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